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Duplicate Workflow

Create a custom copy of "Workday Journaling"

Template: Workday Journaling

Workflow JSON

{"id":"jw7wmjp1if9T2ZHd","meta":{"instanceId":"c668632f5ca4908ffa76bd7bc9be05dec193c66269ed7a1160909b2e861050b7","templateCredsSetupCompleted":true},"name":"Workday Journaling","tags":[],"nodes":[{"id":"d3ad9729-1444-4227-b37e-b232546347de","name":"Get Today's Calendar Events","type":"n8n-nodes-base.googleCalendar","position":[-3220,-1300],"parameters":{"options":{"timeMax":"={{$today.minus(1).endOf('day').toISO()}}","timeMin":"={{$today.minus(1).startOf('day').toISO()}}"},"operation":"getAll","returnAll":true},"credentials":{"googleCalendarOAuth2Api":{"id":"FZjmg0dva1WVH160","name":"Google Calendar account"}},"typeVersion":1},{"id":"cd793b22-bd54-430e-aa78-7a7e1f066f96","name":"Get Today's Emails","type":"n8n-nodes-base.gmail","position":[-3220,-1560],"webhookId":"0611a0b0-9e31-497f-98a9-7609c2287db1","parameters":{"filters":{"sender":"={{ $json.myEmail }}","receivedAfter":"={{ $now.minus(1).startOf('day').toISO() }}"},"operation":"getAll","returnAll":true},"credentials":{"gmailOAuth2":{"id":"RklqFHePdubPEvvl","name":"Gmail account"}},"typeVersion":2},{"id":"8bdb5e00-ce98-4c75-94e4-d1c9f341a826","name":"Get GitHub PRs","type":"n8n-nodes-base.github","position":[-3320,-640],"webhookId":"0ec33ec2-fbb5-4b63-afd2-7227a8dba1c4","parameters":{"owner":{"__rl":true,"mode":"name","value":"={{ $('Set Variables').item.json.github_handle }}"},"resource":"repository","operation":"getPullRequests","returnAll":true,"repository":{"__rl":true,"mode":"name","value":"={{ $json.repositoriesToTrack }}"},"getRepositoryPullRequestsFilters":{}},"credentials":{"githubApi":{"id":"ZeddbLaKaXAWJeAR","name":"GitHub account"}},"typeVersion":1},{"id":"201ef564-57e6-4fde-8251-459c56ef05d0","name":"Format All Data","type":"n8n-nodes-base.code","position":[-2320,-1080],"parameters":{"jsCode":"// Get all data from different sources\nconst allInputs = $input.all();\nconst calendarEvents = allInputs.find(b => b.json.calendarEvents)?.json.calendarEvents || [];\nconst emails = allInputs.find(b => b.json.emails)?.json.emails || [];\nconst commits = allInputs.find(b => b.json.commits)?.json.commits || [];\nconst prs = allInputs.find(b => b.json.prs)?.json.prs || [];\n\n// Format calendar events\nconst confirmed = calendarEvents.filter(e => e.status === 'confirmed');\n\nconst calendarSummary = confirmed.map(event => ({\n  time: event.start?.dateTime || 'No time',\n  title: event.summary || 'No title',\n  attendees: event.attendees?.length || 0,\n  description: event.description || 'No description',\n  duration: DateTime.fromISO(event.end.dateTime).diff(DateTime.fromISO(event.start.dateTime), 'hours').hours\n}));\n\n// Format emails (filter out unimportant ones)\nconst importantEmails = emails\n  .filter(email => \n    email.From && \n    !email.From.toLowerCase().includes('noreply') && \n    !email.Subject?.toLowerCase().includes('newsletter')\n  )\n  .slice(0, 20)\n  .map(email => ({\n    from: email.From,\n    subject: email.Subject || 'No subject',\n    snippet: email.snippet?.substring(0, 100) || ''\n  }));\n\nconst commitArray = Array.isArray(commits) ? commits : [commits];\nconst prsArray = Array.isArray(prs) ? prs : [prs];\n// Format GitHub activity\nconst githubActivity = {\n  commits: commitArray.map(commit => ({\n    message: commit.commit?.message || 'No message'\n  })) || [],\n  pullRequests: prsArray.map(pr => ({\n    title: pr.title,\n    repo: pr.head.repo?.name || 'Unknown repo',\n    state: pr.state\n  })) || []\n};\n\n// Create summary object\nconst summary = {\n  date: $('Set Variables').first().json.today,\n  calendar: {\n    totalEvents: calendarSummary.length,\n    events: calendarSummary\n  },\n  emails: {\n    totalReceived: emails.length,\n    important: importantEmails\n  },\n  github: githubActivity\n};\n\nreturn [{ json: summary }];"},"typeVersion":1},{"id":"9a9385f0-ca86-457f-b599-713a809aa423","name":"Generate Journal Summary","type":"@n8n/n8n-nodes-langchain.openAi","position":[-2100,-1080],"parameters":{"modelId":{"__rl":true,"mode":"list","value":"gpt-4o-mini","cachedResultName":"GPT-4O-MINI"},"options":{},"messages":{"values":[{"role":"system","content":"You are a professional timesheet creator.\n\nINPUT you receive: a single JSON object that contains:\n  • calendar.events          (array)\n  • emails.important         (array)\n  • github.commits           (array)\n  • github.pullRequests      (array)\n\nTASK\n1. Walk through every element in those arrays.\n2. For each element create an object that has **exactly**:\n     - \"type\"        : CALENDAR_EVENT | EMAIL | COMMIT | PR\n     - \"description\" : ≤120 chars, no commas, no line-breaks\n3. Put all objects in one JSON **array**.\n4. RETURN  that array. No wrapper object, no markdown. Try to create a nice description for each event"},{"content":"=Below is today’s raw data in one JSON object.\n\n{{ JSON.stringify($json, null, 2) }}\n"}]},"jsonOutput":true},"credentials":{"openAiApi":{"id":"1wKkKoKDmyKta6Xv","name":"OpenAi account"}},"typeVersion":1},{"id":"34e60115-851c-4055-b1bc-3bba3076fefe","name":"Aggregate","type":"n8n-nodes-base.aggregate","position":[-2940,-1560],"parameters":{"options":{},"aggregate":"aggregateAllItemData","destinationFieldName":"emails"},"typeVersion":1},{"id":"a1dbd248-1cd5-4fec-8198-52573fbe50ed","name":"Merge","type":"n8n-nodes-base.merge","position":[-2540,-1101],"parameters":{"numberInputs":4},"typeVersion":3.2},{"id":"53ab1990-ddeb-410f-8cd4-675ed88387a9","name":"Aggregate1","type":"n8n-nodes-base.aggregate","position":[-2940,-1300],"parameters":{"options":{},"aggregate":"aggregateAllItemData","destinationFieldName":"calendarEvents"},"typeVersion":1},{"id":"7cc275df-68ac-4a9e-ae02-eb617b85f4cf","name":"Aggregate2","type":"n8n-nodes-base.aggregate","position":[-2840,-620],"parameters":{"options":{},"aggregate":"aggregateAllItemData","destinationFieldName":"prs"},"typeVersion":1},{"id":"0faf1f55-23d3-4d33-a142-d1c87d85e9f1","name":"Daily at 7PM","type":"n8n-nodes-base.cron","position":[-3900,-1180],"parameters":{},"typeVersion":1},{"id":"7ee78807-a5df-493c-8419-3e9ef8688954","name":"Set Variables","type":"n8n-nodes-base.set","position":[-3640,-1180],"parameters":{"options":{},"assignments":{"assignments":[{"id":"4fa5acaa-f81f-4ecc-88cb-ac8b56324cf5","name":"today_date","type":"string","value":"={{ $now.format('yyyy-MM-dd') }}"},{"id":"390ed3dd-2205-49eb-8b06-69d3affe98bd","name":"github_handle","type":"string","value":"luka-zivkovic"},{"id":"841cc4c8-f47d-4eea-8f23-62e5e7f0f0dc","name":"repositoriesToTrack","type":"array","value":"={{ ['techPoweredGrowth', 'tech-learn'] }}"},{"id":"df6011d8-70b8-4942-ad38-385d6c459c84","name":"myEmail","type":"string","value":""}]}},"typeVersion":3.4},{"id":"c6471886-5bce-43ae-9af7-89db8983706c","name":"Aggregate3","type":"n8n-nodes-base.aggregate","position":[-2820,-1000],"parameters":{"options":{},"aggregate":"aggregateAllItemData","destinationFieldName":"commits"},"typeVersion":1},{"id":"469e916d-b567-4314-9f3d-ddebdac1a7c6","name":"If Authors Commit","type":"n8n-nodes-base.if","position":[-3040,-980],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"46c73ee1-9ff2-4318-bad4-5e8cdb3703ff","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ $json.author.login }}","rightValue":"={{ $('Set Variables').item.json.github_handle }}"}]}},"typeVersion":2.2},{"id":"2e566c1b-1a75-4302-b6f1-bd48d1ea6f26","name":"If it's closed today","type":"n8n-nodes-base.if","position":[-3120,-500],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"204dc12c-e6ec-472a-b84b-d88afb571e93","operator":{"type":"dateTime","operation":"exists","singleValue":true},"leftValue":"={{ $json.closed_at?.toDateTime().format('yyyy-MM-dd') }}","rightValue":""},{"id":"4495a061-a8cd-42e7-81fb-bef628667058","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ $json.closed_at?.toDateTime().format('yyyy-MM-dd') }}","rightValue":"={{ $('Set Variables').item.json.today_date }}"}]}},"typeVersion":2.2},{"id":"c4dafdca-e764-412a-9d3c-9b8653c3fb13","name":"If it's created today","type":"n8n-nodes-base.if","position":[-3120,-760],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"46c73ee1-9ff2-4318-bad4-5e8cdb3703ff","operator":{"type":"dateTime","operation":"equals"},"leftValue":"={{ $json.created_at.toDateTime().format('yyyy-MM-dd') }}","rightValue":"={{ $('Set Variables').item.json.today_date }}"},{"id":"13335ba1-acc1-4f12-8654-326d09553187","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ $json.user.login }}","rightValue":"={{ $('Set Variables').item.json.github_handle }}"}]}},"typeVersion":2.2},{"id":"ce041632-5c3e-4f15-b772-cde890181ab7","name":"Split Out","type":"n8n-nodes-base.splitOut","position":[-1724,-1080],"parameters":{"options":{},"fieldToSplitOut":"message.content.events"},"typeVersion":1},{"id":"61d7bb88-1ad8-48d7-ae56-953123ccd501","name":"Workflow Overview","type":"n8n-nodes-base.stickyNote","position":[-4200,-1620],"parameters":{"color":5,"width":640,"height":380,"content":"## 📊 Daily Activity Tracker Workflow\n\n**Overview:** This workflow automatically collects your daily activities from multiple sources and creates a comprehensive timesheet in Google Sheets.\n\n**Key Features:**\n- 📧 Tracks important emails (filters out newsletters & no-reply)\n- 📅 Logs calendar events with duration and attendees\n- 💻 Records GitHub commits and pull requests\n- 🤖 Uses AI to generate concise activity descriptions\n- 📝 Auto-creates monthly sheets and organizes entries\n\n**Configuration:** Update the **Set Variables** node with your:\n- GitHub username\n- Email address\n- Repository names to track"},"typeVersion":1},{"id":"ddefaf28-97c9-493b-8762-0d67e8adb345","name":"Data Collection","type":"n8n-nodes-base.stickyNote","position":[-3280,-1900],"parameters":{"color":3,"width":480,"height":280,"content":"## 🔄 Data Collection Hub\n\n**Sources:**\n- **Gmail:** Fetches emails from today (filtered by sender)\n- **Google Calendar:** Gets confirmed events from yesterday\n- **GitHub API:** Retrieves commits via custom API call\n- **GitHub Node:** Pulls all PRs from specified repository\n\n**Note:** Calendar events use yesterday's date (`$today.minus(1)`) - adjust if needed for your timezone"},"typeVersion":1},{"id":"011634e4-2d08-40ac-9545-12b06a370e79","name":"GitHub Filtering","type":"n8n-nodes-base.stickyNote","position":[-3360,-340],"parameters":{"color":6,"width":580,"height":340,"content":"## 🔍 GitHub Activity Filtering\n\n**Commit Filter:**\n- Only includes commits by the configured user\n- Fetches commits from yesterday (UTC)\n\n**PR Filters:**\n1. **Created Today:** New PRs opened by the user\n2. **Closed Today:** PRs that were merged/closed\n\n**Purpose:** Ensures only relevant GitHub activity is tracked in the timesheet"},"typeVersion":1},{"id":"c02e7286-fe56-4719-84ae-d75591814c67","name":"Sheet Management","type":"n8n-nodes-base.stickyNote","position":[-4360,-920],"parameters":{"color":2,"width":420,"height":280,"content":"## 📋 Sheet Management\n\n**Monthly Sheet Creation:**\n- Automatically creates a new sheet for each month\n- Names sheets using month name (e.g., \"January\")\n- Checks if sheet already exists to avoid duplicates\n\n**Header Row Setup:**\n- Creates empty row with Date, Type, Description columns\n- Only runs on first execution of the month"},"typeVersion":1},{"id":"d24c8f38-772f-47c7-8be5-62b0bf3bb45b","name":"Data Aggregation","type":"n8n-nodes-base.stickyNote","position":[-2600,-1480],"parameters":{"color":7,"width":620,"height":320,"content":"## 🔀 Data Aggregation\n\n**Purpose:** Combines multiple items into single data objects\n\n**Aggregate Nodes:**\n- **Emails → emails[]**\n- **Calendar Events → calendarEvents[]**\n- **Commits → commits[]**\n- **Pull Requests → prs[]**\n\n**Merge Node:** Combines all aggregated data into one payload for AI processing"},"typeVersion":1},{"id":"5c550d91-2e03-40a7-848b-f1a84e6a335a","name":"Final Output","type":"n8n-nodes-base.stickyNote","position":[-1780,-1440],"parameters":{"width":420,"height":280,"content":"## 💾 Final Output\n\n**Google Sheets2 Node:**\n- Appends each activity to the current month's sheet\n- Maps AI-generated data:\n  - **Type:** CALENDAR_EVENT | EMAIL | COMMIT | PR\n  - **Description:** Concise activity summary\n  - **Date:** Today's date (YYYY-MM-DD format)\n\n**Result:** Clean, organized timesheet ready for review!"},"typeVersion":1},{"id":"9c66ce99-54b4-43c1-bd72-c03b583355f1","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-2220,-840],"parameters":{"color":4,"width":540,"height":280,"content":"## 🤖 AI Processing & Summary\n\n**Purpose:** Transform raw activity data into structured timesheet entries\n\n**Process:**\n1. **Format All Data** node consolidates data from all sources\n2. **OpenAI GPT-4o-mini** generates concise descriptions (≤120 chars)\n3. **Split Out** node separates individual events for sheet insertion\n\n**Output:** Clean, categorized entries ready for Google Sheets"},"typeVersion":1},{"id":"bf6a9ad5-11b6-46f5-b4e1-8f7cbed04c56","name":"Split Out1","type":"n8n-nodes-base.splitOut","position":[-3380,-980],"parameters":{"options":{},"fieldToSplitOut":"repositoriesToTrack"},"typeVersion":1},{"id":"17c57291-2bbc-4fbb-b2c3-2c7352c379f2","name":"Get Commits From Github","type":"n8n-nodes-base.httpRequest","position":[-3220,-980],"parameters":{"url":"=https://api.github.com/repos/{{ $('Set Variables').item.json.github_handle }}/{{ $json.repositoriesToTrack }}/commits?since={{ $now.minus(1).startOf('day').toUTC().toISO() }}\n  &until={{ $now.minus(1).endOf('day').toUTC().toISO() }}","options":{},"authentication":"predefinedCredentialType","nodeCredentialType":"githubApi"},"credentials":{"githubApi":{"id":"ZeddbLaKaXAWJeAR","name":"GitHub 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}}"}},"credentials":{"googleSheetsOAuth2Api":{"id":"QjLboygZFufwNdNH","name":"Google Sheets account"}},"typeVersion":4.6},{"id":"122a1907-1eb5-48c2-9fb7-4d004f41c74a","name":"Create Sheet If It Doesn't Exist","type":"n8n-nodes-base.googleSheets","position":[-4500,-560],"parameters":{"title":"={{ $now.format('MMMM') }}","options":{},"operation":"create","documentId":{"__rl":true,"mode":"list","value":""}},"credentials":{"googleSheetsOAuth2Api":{"id":"QjLboygZFufwNdNH","name":"Google Sheets account"}},"typeVersion":4.6,"alwaysOutputData":true},{"id":"a172be21-11f1-48a5-bf6c-2989d3888771","name":"If it didn't exist","type":"n8n-nodes-base.if","position":[-4280,-560],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"b177902a-8b12-4147-afe2-babd21126e4a","operator":{"type":"string","operation":"exists","singleValue":true},"leftValue":"={{ $json.title }}","rightValue":""}]}},"typeVersion":2.2},{"id":"9d96d32c-75db-4712-8e8f-8806cb43830b","name":"Init Sheet Headers","type":"n8n-nodes-base.set","position":[-4060,-560],"parameters":{"options":{},"assignments":{"assignments":[{"id":"2e5a5c68-ec1c-4307-b7ab-4db2d0a510d7","name":"Date","type":"string","value":""},{"id":"18823857-3297-4349-87df-42c364680f70","name":"Type","type":"string","value":""},{"id":"1806a29c-c5d8-4e6f-ace9-dc2750b4b88c","name":"Description","type":"string","value":""}]}},"typeVersion":3.4},{"id":"242351ee-c830-4253-8b4f-37d2c7494018","name":"init Sheet Columns","type":"n8n-nodes-base.googleSheets","position":[-3840,-560],"parameters":{"columns":{"value":{},"schema":[{"id":"Date","type":"string","display":true,"removed":false,"required":false,"displayName":"Date","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Type","type":"string","display":true,"removed":false,"required":false,"displayName":"Type","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Description","type":"string","display":true,"removed":false,"required":false,"displayName":"Description","defaultMatch":false,"canBeUsedToMatch":true}],"mappingMode":"autoMapInputData","matchingColumns":[],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"append","sheetName":{"__rl":true,"mode":"name","value":"={{ $('Create Sheet If It Doesn't Exist').item.json.title }}"}},"credentials":{"googleSheetsOAuth2Api":{"id":"QjLboygZFufwNdNH","name":"Google Sheets account"}},"typeVersion":4.6},{"id":"ce14b4e3-3796-4d03-93fe-8cc2a6199955","name":"Split 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Duplicate Workflow